Employees rejoining after leaving your company

If an employee is terminated, they receive a P45 and are reported to HMRC as a leaver. Therefore, if they later return to your employment, you will need to add them to the payroll as a new starter.

Before you begin

Before adding the re-hire as a new starter, you must change the email address on their terminated record to a placeholder/dummy email address as UK Payroll requires each employee to have a unique email address.

1. Select Employees from the left sidebar.
2. Click on Terminated at the top of the page.
3. Select the relevant employee.
4. In the General tab, update the email address to a dummy address, e.g. “name@example.com.”
5. Click Save changes.

You can now add the re-joiner as a new starter.

How to add a re-joiner as a new starter

Note: You will have to allocate a previously unused Employee ID when adding a re-joiner as a new starter.

For further guidance on adding new starters, see Add a new hire.

How to add re-joiners in HRIS integrations

If UK Payroll is integrated with your HRIS, you will need to create a new record for them in your HR software.

Note: If you decide to mark the re-joiner as an employee who has continuously served, you will still need to create a new record. However, you can note the original start date.

1. Change the email address in the employee’s previous record to a dummy address, e.g. “name@example.com.”
2. Follow your HRIS process for adding new starters. Their information will sync to UK Payroll based on their Employee ID.

Note: You will have to allocate a previously unused Employee ID when adding a re-joiner as a new starter.