Add approval flows

Approval flows enable you to set up a list of people who must approve payroll before it’s submitted for final payment. If a user is added to the approval flow list, their approval is mandatory to confirm the payroll.

Note: Only admin access users can be added to the approval flow list. If you need to add an additional user, please contact support.

How to add approval flows

1. From the left side bar, navigate to Settings > Approval flow.
2. Toggle on Approval flow.
3. Choose the approver from the Add approver dropdown menu. You can add as many approvers as you need.

Tip: All approvers listed in the approval flow will ned to approve payroll before you are able to confirm it. If any approvers are on leave or unable to approve for any other reason, you can remove them from the list by clicking the Trash can icon to the right of their name, and add them back once the payroll has been submitted.

How to submit payroll for approval

1. From the left side bar, click Payrolls and select the relevant month.
2. Click Review in the top right corner.
3. Once you’re finished reviewing, click Submit for approval in the top right corner.

   Tip: You will be able to see how many approvers are still outstanding. If you hover over the Approvals counter, you can see which approvers are pending.

4. Once all of the approvals are complete, click Confirm payroll in the top right corner.

FAQs

Will approvers be notified once I have submitted the payroll for approval?
Yes, UK Payroll will notify all approvers by email.

I have removed an approver but still can’t confirm payroll.
Please contact our support team for assistance.

Can I make changes after I have submitted the payroll for approval?
Yes. Click Cancel approval flow next to Confirm payroll in the Payroll Summary. You will need to re-submit the payroll for approval once you are happy with the changes.

Can I switch off the approval flow?
Yes. From the left side bar, navigate to Settings > Approval flow and toggle off Approval flow.