Access and download payroll documents

Access and download payslips, Full Payment Submissions, payroll reports, payroll variance reports, Employer Payment Summaries, pension reports, P45s, P60s, P11D/P11D(b)s, and P32s.

Get the most out of UK Payroll

There are many reasons you may need to access and download payroll documents, including:

• To ensure payroll is correct
• To share data with an approver
• To clearly highlight variances across pay items and employees
• For compliance to financial regulations

With these documents at your fingertips, you can easily fix errors, send reports, and ensure proper payroll documentation.

How to access and download individual employee payslips

1. From the left sidebar, select Payrolls.
2. Select the relevant payroll cycle.
3. Click on the employee’s name to view their payslip details, which will appear in the right sidebar.
4. From the right sidebar, select Actions > View payslip.
5. The payslip will open in a new browser tab, where it can be downloaded as a PDF.

How to bulk download employee payslips from a pay cycle

1. From the left sidebar, select Payrolls.
2. Select the relevant payroll cycle.
3. Click on Actions in the top right corner.
4. Under Payslips, select Download all, multiple files to download all employee payslips in separate PDF files; or select Download all, single file to download all employee payslips in one PDF file.

How to download a Full Payment Submission (FPS)

1. From the left sidebar, select Payrolls.
2. Select the relevant submitted payroll cycle.

   Note: As these submissions only occur once a payroll is completed and validated by HMRC, it’s not possible to download this file for Draft payrolls.

3. Click on Actions in the top right corner.
4. Select Full Payment Submission (FPS) in the “Downloads” section. The FPS will download as a CSV file for your records.

   Note: The FPS CSV file will only contain columns that contain data for at least one employee. Therefore, there may be differences in reported columns from month to month.

   Note: If Full Payment Submission (FPS) is not clickable, this means the file has been submitted, but has yet to be validated by HMRC. Once the FPS is validated by HMRC, it will become available for download.

How to download a payroll report

The payroll report is a gross-to-net report, automatically compiled for you for each payroll cycle. It is organized per-employee, and highlights the employer NI and pension due for each employee.

1. From the left sidebar, select Payrolls.
2. Click the three dots to the far right of the relevant payroll cycle.
3. Select Download payroll report.

How to download a payroll variance report

The payroll variance report offers insights into variances between the current payroll cycle and the previous payroll cycle.

1. From the left sidebar, select Payrolls.
2. Click the three dots to the far right of the relevant payroll cycle.
3. Select Download variance report.

The payroll variance report has three tabs: Summary, By employee, and By pay item.

• Summary - Lists all pay items and their total values from current and previous payrolls. Notes monetary and percentage differences in pay items. Use this tab to spot significant changes in costs across payroll cycles.
• By employee - Lists each employee and their individual employee variances per pay item from current and previous payrolls. Use this tab to review individual employee variances across payroll cycles.
• By pay item - Lists each pay item and its variance across payroll cycles. Use this tab to understand why individual employee pay has changed.

How to download an Employer Payment Summary (EPS)

1. From the left sidebar, select Documents.
2. Select Employer Payment Summary (EPS).
3. Click Download to the right of the relevant month.

Note: An EPS will only be submitted when your payroll includes recovered statutory payments, Apprenticeship Levy allowance information, or an Employment Allowance claim indicator. It will only be available for download once it has been submitted to and validated by HMRC. Note: The downloaded EPS file will only contain columns where data has been populated. Note: If a correction is made and the EPS is re-sent to HMRC, an updated label will appear to the right of the relevant month.

How to download pension reports

1. From the left sidebar, select Payrolls.
2. Select the relevant payroll cycle.
3. Click on Actions in the top right corner.
4. Select Download pension report in the “Reports” section.

How to download P45s and P60s

1. From the left sidebar, select Employees.
2. Select the relevant employee.
3. Click on Actions in the top right corner.
4. To download an employee’s P60, select Download P60. There may be P60s from different years, which will be denoted by the financial year following “Download P60.”
5. To download a terminated employee’s P45, select Download P45.

How to bulk download P60s

1. From the left sidebar, select Documents.
2. Select P60s.
3. Click the Download button to the right of the relevant tax year.

How to download P11D/P11D(b)s

1. From the left sidebar, select Documents.
2. Click on P11Ds and P11D(b).
3. Select the relevant tax year.
4. Click on the Download P11D button or the Download P11D(b) button.

How to download P32s

1. From the left sidebar, select Reports.
2. Click on P32 - Taxes & Filings.
3. Ensure the Tax year, Tax month start, and Tax month end are correct for your reporting purposes.
4. Click the Download button in the top right corner.