Accessing key payroll and employee documents

It is essential to know where to find and download payroll and employee information for storage. This article will discuss the various resources available that you can use to locate this type of information, as well as provide instructions on downloading it from Pento.

Employee Payslips

To download a copy of an Employee's payslip, you will need to:

1. Navigate to Payrolls from the left sidebar.
2. Select the relevant month.
3. Select the employee.
4. Select Actions in the new pop-out to the right.
5. Select View payslip.
   
   
6. The payslip will open in another tab where you can then choose to either simply view or download it as a PDF.

If you require copies of all Employee payslips in a month, you will need to:

1. Navigate to Payrolls from the left sidebar.
2. Select the relevant month.
3. To the right of the employee name and tabs, select the Action button.
4. Select Download all payslips.
   

From here, you can also re-send all payslips to employees.

Employee P45 & P60

To download a copy of an Employee's P45 and/or P60, you will need to:

1. Navigate to Employees from the left sidebar.
2. Select Terminated.
3. Find the relevant Employee and click on their name.
4. To the right of the employee name and tabs, select the button with 3 dots.

The following options will appear:

The Resend P60 option will send a copy of the employee's P60 directly to the Employee's email address, which is defined in Pento.

Full Payment Summary (FPS)

To download a copy of the FPS, you will need to:

1. Navigate to Payroll from the left sidebar.
2. Select the relevant month.
3. Select Actions in the new pop-out to the right.
4. Choose Full Payment Summary (FPS) under the Downloads section.
   

Pension reports

You can download your pension report on a monthly basis by following these steps:

1. Navigate to Payroll from the left sidebar.
2. Select the relevant month.
3. Select Actions in the new pop-out to the right.
4. Choose Download pension report.
   

Bulk download Documents

Employee P60s

You have the option of bulk downloading P60s once they are available. To do so, you will need to:

1. Navigate to Documents from the left sidebar.
2. Select P60s.
3. Choose the relevant tax year.
4. Select Download all.

Employee P11Ds

To download copies of Employee P11Ds, you will need to:

1. Navigate to Documents from the left sidebar.
2. Select P11Ds or P11D(b).
3. Select Download P11D or P11D(b).

This will download a zip file of Employee P11Ds or P11D(b).

Employer Payment Summary (EPS)

The EPS is a document submitted to HMRC monthly. Because this document is submitted monthly and not on a payroll basis, you can download your EPS from the Documents section in Pento. For further explanation on how the EPS works, please see this article: EPS Export.

Bulk download Reports (P32)

To download your P32, you can head to the Reports section, where you will see two options:

When choosing P32, you can create a report to reflect the months you wish to see or download the standard report with all the information from the tax year.