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If your employee is too sick to work, they may be entitled to Statutory Sick Pay (SSP) which is paid for up to 28 weeks. Please refer to HMRC's Rates and Thresholds for SSP rates.
You can check your employee's entitlement and eligibility by clicking on the link below.
If your employee is not eligible, or their SSP entitlement is exhausted prior to their return to work, then you must provide them with form SSP1 either
- Within 7 days of their SSP ending, if it ends unexpectedly while they’re still sick
- On or before the beginning of the 23rd week, if their SSP is expected to end before their sickness does
If your employee does not qualify for SSP, you must send them form SSP1 within 7 days of them going off sick.
Please refer to HMRC's Employer Guide if your employee is off due to COVID-19.
Adding SSP to Pento
In order to add Statutory Sick Pay:
- Navigate to Payrolls
- Click into the payroll draft for the relevant month
- Select the Employee
- Select Add pay item
- Select Add statutory sick pay
- An SSP modal will pop up
- Enter the leave dates
- Enter the Average Weekly Earnings if applicable e.g. If you have recently joined Pento, we will not hold enough data to calculate the AWE automatically, you will need to calculate this manually and override the £0. You can use HMRC's SSP calculator to work out their AWE
- Waiting days included - If you have entered the dates after the 3 Waiting Days, then please enter the amount of waiting days you applied
- Waiting days included - If you have entered the dates including the Waiting Days, then please enter 0
- Select Add sick pay
You can watch a short video here.