How to Add One-Off & Recurring Pay Items to Employees – Pento UK

Pre-defined Schemes

Pento has a number of pre-defined Pay Items you can add to your employees, to add these, please follow the steps below:

Select Employees from the left sidebar
Select the relevant employee
Select the Pay Items tab
Select Add pay item
The pre-defined schemes are listed below:
Select the relevant scheme from the list.

This will take you to a new screen where you can enter the relevant information for the specific scheme type you selected.

Please note – It is essential you use the pre-defined pay items for any Benefits in Kind; this is to ensure the benefits are taxed correctly and do not have any incorrect impact on other elements of pay. Please use our help article How to Add a Benefit in Kind to add these.

Custom Pay Items

If the Pay Item you require is not on the pre-defined list, you will need to add a Custom pay item. Please follow the steps below to add these to your employees.

Setting up Custom Pay Items

Select Settings from the left sidebar.
Select Pay Items
Select either Create One-off or Create Recurring.

One-off Pay Items

Enter the Pay item name as you would like to see it on the payslip
Select the payment type from the dropdown list:
You will be directed to the relevant screen for the payment type you have selected, where you can add the default settings. Please ensure you read the options carefully to ensure Tax, NI, and Pensions are applied correctly:
Select Save & Close

Recurring Pay Items

Enter the Pay item name as you would like to see it on the payslip
Select the payment type from the dropdown list
You will be directed to the relevant screen for the payment type you have selected, where you can add the default settings. Please read the options carefully to ensure Duration, Tax, NI, and Pensions are applied correctly.
Select Save & Close

Adding One-off pay items to an employee

Once you have created the One-off Pay Items described above, you will need to follow the steps below to add them to your employee.

Select Payrolls from the left sidebar.
Select the relevant month
Select the relevant employee
Select Add pay item
Select the payment type
Select the previously set up Pay Item from the Type of addition dropdown box.
Enter the amount
Select Done

Adding Recurring pay items to an employee

Once you have created the Recurring Pay Items as described above, you will need to follow the steps below to add them to your employee:

Select Employees from the left sidebar
Select the relevant employee
Select the Pay Items tab
Select Add pay item

The Recurring pay items you have set up will appear at the top of the list under Recurring:

Once selected, you can customise the start date and amount per payroll.
Select Save & Close